Behind the Board provides practical scheduling, SportsHeadz website administration and operational support for minor sports organizations across Ontario. Your volunteers stay involved and in control, without having to carry it all themselves.
Talk to UsBuilding the schedule is only the beginning. Behind the Board supports the work that follows, including game entry, changes, cancellations and the conflicts that come with a busy season.
We build and maintain your schedule using your approved facility allocations, team requirements and league commitments.
Need help deciding how your available facility time should be shared? We can build an allocation plan around your teams, levels, facilities, league commitments and rotation requirements.
Because every association’s situation is different, allocation work is scoped and priced separately.
If your scheduler steps away or the workload becomes too much, we can review what is already in place, take on the remaining scheduling work and help bring the season back under control.
The cost is based on what has been completed, what needs to be fixed and the work remaining.
Your association continues to make local decisions, communicate with teams and coordinate referees. We handle the agreed scheduling work and keep your volunteers informed.
Your website volunteer should not have to rebuild the platform every season or struggle with access, permissions and page structure.
Behind the Board can handle the administrative side of your SportsHeadz website while your association stays responsible for its message and content.
We can provide ongoing help throughout the season, including:
We can also help with defined projects, including:
Project costs are based on the amount and complexity of the work.
You provide and approve the content. We organize it, publish it and make sure it appears where people can find it.
Our current website support is focused on SportsHeadz, a platform used by many Ontario hockey and baseball associations. If your association uses another platform, we can review it with you before confirming what support is possible.
Not every association problem fits neatly into a service list.
You may have a recurring process that depends on one person, a system that has become difficult to manage or an administrative problem that keeps pulling volunteers away from more important work.
Tell us what is creating the workload. We will take the time to understand it and determine whether there is a practical way we can help.
We will be clear about whether the work fits our experience and available capacity before proposing an engagement.
The best support gets better over time. As we learn your association’s teams, facilities, systems and seasonal routines, we can work more efficiently and help preserve knowledge when volunteers change.
Our ongoing services are normally structured as three-season partnerships. Pricing is agreed in advance and held for the three seasons.
Either side can choose not to continue after the first season. If the relationship is working, the agreement continues through Seasons 2 and 3 at the established price.
Specific terms, scope and responsibilities are confirmed in the service proposal.
Tell us about the scheduling, website or operational work that is taking too much of your volunteers’ time. We’ll talk through what is happening, what support could help and whether Behind the Board is the right fit.
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